Nutley Public Library
93 Booth Drive, Nutley, NJ 07110,
973-667-0405

Essex County Library Directors' Reciprocal Borrowing & Lending system (ReBL)
Essex County member of the Bergen County Cooperative Library System (BCCLS)

 2003 Staff Reports on Meetings and Workshops
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WORKSHOP REPORTS
 STAFF MEETINGS
New Jersey Information Center Workshop - Newark Public Library, 12/8/03 - Jeanne Sylvester Staff Meeting Minutes, 11/25 /03
Searching the Invisible Web – Clark Public Library, 11/20/03 – Jeanne Sylvester Staff Meeting Minutes, 8/4/03
Microsoft Outlook Workshop - Nutley Public Library, 11/19/03 & 12/3/03 - Deborah D'Ambrosio & Jeanne Sylvester Staff Meeting Minutes, 5/29/03
IMail Training - BCCLS Office, 11/14/03 - Trina Starapoli & Kiran Patel Staff Meeting, 3/4/03
Excel Level 1 - New Horizons, 10/20/03 - Dawn Patterson Staff Meeting, 6/25/2002
BCCLS Reference Weeding Workshop, 9/23/03 - Kiran Patel & Debbie D'Ambrosio
Franklin Covey Time Management Seminar,
7/29/03 - Donna Vincenzino

Courts and Community Exchange, Office of the Ombudsman, Suprerior Court of NJ, 7/7/03 - Jeanne Sylvester
FM System Training Workshop, 6/18/03 - Deborah D'Ambrosio
Gale Database Training, 6/17/03 - 6/18/03 - Jeanne Sylvester & Deborah D'Ambrosio
Gale Database Training, 4/17/03 - Kiran Patel
NJLA Conference, 4/1/03 - Kiran Patel
NJLA Conference, 4/1/03 - Jean Roberts
NJLA Conference, 4/2/03 - Jeanne Sylvester
NJLA Conference, 4/2/03 - Deborah D'Ambrosio

Mini-Med School, 3/31/03 - Kiran Patel
How to Get Free Press, 2/11/03 - Berenice Tavella
Focus: Achieving Your Highest Priorities, Franklin Covey Workshop, 2/11/03 -Kiran Patel, Jean Roberts

STAFF MEETING
11/25/2003
STAFF ROOM, 3RD FLOOR

Type of meeting:  All staff    Facilitator:  JoAnn
Note taker:  Berenice

Attendees:  Berenice, Vivien, Kiran, Jean R., Nick, Jeanne S. Anita, Trina, Debbie, Jean O., Tom, Saundra, Dawn

Practices/Public Desks
 Discussion regarding eating and drinking at the desks.  It is not a good idea when patrons are not allowed to eat or drink.
 Conclusion:  No eating or drinking at the public desks.  It is all right in one’s office or in the staff room.
Pay Schedule 2004
 Discussion regarding 2004.  It is a leap year and there are 27 pay periods which will affect salaried employees.  The salary will be divided by 27 instead of 26 so that it may seem as if less than expected is received each payday, but it will work out because of the extra pay period.
Performance Evaluations
 Interviews will begin in the next two weeks.  They will be completed by the end of the year.
 This will be an opportunity for cross communication.
New Hires – Monitors
 We have the go-ahead to hire two, perhaps three monitors.  Two are TeenSail volunteers.  We may hire as many monitors as needed, but the total number of hours worked by all monitors must stay within the allowed limits.
New Hire –Librarian
 We are searching for a librarian.  Interviews will take place on Monday and Tuesday.  If some candidates come in early, have them wait downstairs until called.
 We also need a library assistant/typing.
 Rose Garten will substitute for Berenice while she is out.
Norton Updates
 We have updated the Norton Security Program.  If a box appears on the screen asking  if you wish to accept information from a site pop-up say “Yes”.  When the globe on the task bar is blinking there is an update.  Let it install and restart your computer.  You can block unwanted email and unblock if necessary.  There is a folder for blocked mail.
2004 Welcome Luncheon
 Due to the difficulty in staffing we will have the Board of Trustees social in January.  It will be a “Welcome 2004”  luncheon on Tuesday, January 6, 2004.  There will be a Secret Santa program and Dawn will be in charge of picking the names, limit $5.00.
ERI
 It looks like the Early Retirement Incentive will be adopted by the Township.  We will keep a pool of resumes in case we need them later.  If anyone knows of someone looking for a position, tell them to submit their resume.
Customer Service Workshop
 Anita and Saundra gave overviews of the workshop.  Some points made were the need for going the extra mile, having a sense of humor, patience, phone etiquette (smile when you are on the phone).  Basically be respectful and make the patron happy.
 Action item:  Find a better way to advise circulation of weekly events.  Berenice will make copies of the day by day calendar for all the desks.
Imail Training Meeting
 We will switch in 2004.  Staff will be trained.  We will leave Nutleynj as the primary email address.
 HTTP://mail.bccls.org:8383 replaces Mail in DRA in 2004.  We will get all mail from BCCLS at Nutlcirc@mail.bccls.org.
Training:  Circ. desk staff between Dec. 10 and Dec. 17.  All others one-on-one.  Should be completed by January 7, 2004

Survey
 The annual survey begins December 8th.
 We have new reserve/purchase cards.  They are pink.  We also have them in white which will be used for ILLs.  Those will be kept on the second floor in Trina’s office.  Pink cards will be kept in the reference hallway and a sample will be placed on the outside of the cabinet for easy viewing.


New Jersey Information Center Workshop - Newark Public Library, 12/8/03 – Jeanne Sylvester

 On Monday, December 8th Jeanne Sylvester attended a program at the Newark Public Library for librarians throughout the state. Charles Cummings, city historian and Assistant Director of Special Collections introduced the New Jersey Information Center Division and its resources.  He and other staff members displayed some if its unique and impressive holdings. The New Jersey Information Center is a division of the Special Collections Department of the Newark Public Library and is open to the public.
 The New Jersey Information Center is a research level collection of materials relating to New Jersey, Newark and Essex County. It holds current and historical information in many formats; books, documents, photographs, newspapers and archives.
Indexes have been created to organize this enormous amount of information, some of which is stored in other locations because of space constraints.
 The Book Collection contains items of scholarly and popular interest as well as theses and dissertations. The Document Collection contains all state publications as well as Newark and Essex reports. The Newspaper collection dates back to 1791 with most information about the 20th century. The NJIC obtained the “morgue” of the Newark Evening News and almost all of its 3 million clippings have been microfilmed. The Picture Collection contains 35,000 indexed images and fine art prints and 800,000 black and white images from the Newark Evening News Morgue that is housed off site.
The Archives include many interesting items such as personal papers, scrapbooks, business memorabilia and much more.
 The attendees were brought into the library’s training lab and were shown the variety of links and resources set up on the library’s web site under the Electronic and Internet Resources area. A large collection of databases is available for patron use at home, and some are only available in the library. A large collection of Internet Guides helps to lead information seekers to relevant links.
 Learning about all the resources available from the New Jersey Information Center was a real eye-opener. Their collection of online databases is a very valuable research tool for their patrons and library users. Their collection of Internet Guides and tutorials is also of great value for patrons and for all Internet information seekers, even librarians.


Searching the Invisible Web – Clark Public Library, 11/20/03 – Jeanne Sylvester

 On Thursday, November 20, 2003 I attended a seminar at the Clark Public Library sponsored by Infolink. The Invisible Web Revealed was presented by Robert J. Lackie, Assistant Professor at Rider University. Mr. Lackie discussed the current popular search engines such as Google and Yahoo and also indicated why they should not be the only searching tools used by librarians and other information seekers. Some searching “spiders” are unable to access different file formats such as PDF or multimedia files and information hidden within databases. Mr. Lackie presented ways that we can find this quality information that is “hidden” deep within the web in a quicker and more productive manner.
 Directories are Web sites that provide collections of links usually organized by subject area. There are smaller, but selective directories that can lead to the hidden content of the web. Librarians’ Index to the Internet (www.lii.org) and Infomine (http://infomine.ucr.edu) provide librarians and the general public links to reliable, trustworthy and scholarly databases to retrieve quality information. The Complete Planet (www.completeplanet.com) contains over 100,000 searchable databases and specialty search engines that find the hidden content of the web.
 Specialty search engines can also enable users to find information or certain file formats not easily found by popular search engines. Singingfish (www.singingfish.com) has technology that can locate audio and video files from across the web. Scirus (www.scirus.com) is a large search engine limited to scientific information with excellent advanced searching capabilities.
 This seminar was a real eye opener to the amount of quality information available that is hidden deep in the web. Mr. Lackie revealed ways to retrieve these resources that librarians can use for reference requests and that we can share with our patrons to enable them to become more productive and independent web searchers.


Outlook Workshop – Nutley Public Library, 11/19/03 & 12/3/03 – Deborah D’Ambrosio & Jeanne Sylvester

 On Wednesdays Nov 19th and December 3rd, librarians Deborah D’Ambrosio and Jeanne Sylvester attended a Microsoft Outlook Workshop sponsored by Infolink in the Computer Center of the Nutley Public Library. Outlook is an organizational program that provides calendar planning and scheduling, task management and email communications.
The Calendar feature of Outlook lets users fill in appointments, meetings and other regularly occurring events and access them quickly and easily. The program will also send out reminders prior to each event at designated time intervals. A Contacts area lets users store important business and personal information about others.
The Tasks shortcut lets users keep a list of tasks that need to be completed, daily, weekly or monthly. Other shortcuts and personalized folders can be created to suit the users needs. The e-mail program lets the user mark and sort their email in various ways including; color, sender, and priority.
 Microsoft Outlook is an easy to use time management and planning program that can easily assist any staff in their tasks, planning and email communications.


BCCLS IMail Training - BCCLS Office, 11/14/03 - Kiran Patel & Trina Staropoli

BCCLS IMail, an internet based email utility, will be replacing the existing BCCLS email in January 2004; until then, email will be sent to both the old and new accounts until the turnover to IMail in January.  Reciprocal loans and software will also change, but not until mid-2004 and at year’s end respectively.  According to Arlene Sahraie, Library Services Director at BCCLS, BCCLS will continue to use DRA Classic through 2004.  We will continue to use the ____ logon and for the time being process loans in the same way they are processed now; only regular “mail” will switch to IMail.  Each library will logon to both DRA and IMail at the start of the business day, and check IMail throughout the day for new messages.  Logout of IMail at the end of the business day.

Two Nutley IMail logons currently exist:

nutlcirc@mail.bccls.org  - logon and password are the same, but the password will be changed;
tropiano@mail.bccls.org

In January, an additional three mailboxes for a total of five per library will be assigned, for example, Director; Assistant Director; Circulation; Reference; and Children’s. [Note: Nutley will continue to use the departmental email addresses assigned through the Township. These are the addresses ending in @nutleynj.org. Circulation desk and ILL will use the IMail system for BCCLS business and the Nutley system for internal and all other mail. - JoAnn]

The number of assigned mailboxes is not written in stone; additional (personal) logons are allowed.  Directors must contact Arlene@mail.bccls.org to make BCCLS aware of an individual library’s email needs.  BCCLS should be notified when a staff member leaves so that BCCLS can close out that account.  Also, Directors should change the password of an account that remains open but the personnel using it changes.

BCCLS stresses that IMail is for library use only and is not for personal email accounts.

Besides sending and receiving email, with IMail you can:

· Build an address book
· Add mailbox folders
· Create a signature file
· Save work-in-progress as a draft
· Send/receive attachments
· Add professional credibility to emails

A comprehensive tutorial on IMail is available at the circulation and reference desks; a shortcut to IMail is also on the desktop at each station.  IMail is similar in function to Outlook Express so it will not be entirely unfamiliar.  Everyone must learn IMail as it will become the BCCLS email utility.


Excel 2000 Level 1, October 20, 2003 - Dawn Patterson

 I attended the excel 2000 level 1 class at New Horizons on October 20, 2003.  This class really covers a lot of material in one day.  If you don’t have prior excel experience this might have been overwhelming.  It was a good thing I had prior experience or I would have not learned as much.

 The most important thing I learned was that the FX button has a lot more formulas now.  Which can be very helpful in trying to set-up a workbook (no more guessing).  I also learned about the fill handle, which you use to move rows or copy information into another cell. The other thing I found helpful was the dollar sign, which keeps the cell the same in a formula.

 I found this class to be very helpful and this program is not just for people in accounting, you can use it for many different things. I think this will help me with the funds.


October 7, 2003,  Power Breakfast for Librarians at the Meadowlands Environment Center in Lyndhurst, NJ. -Deborah D’Ambrosio

 Various employees of the Center introduced themselves and talked about what the Center has to offer in terms of programs and activities for both children and adults.  There are interactive displays, an art gallery with changing exhibits of paintings and photographs, nature walks and canoe and pontoon trips.  Speakers are also available to come to the library.

 The staff is very friendly and eager to provide programs to the surrounding communities.  The Center is partnered with Ramapo College in providing programs at the Center and to the surrounding communities.  The Center is also partnered with Rutgers University in conjunction with it Meadowlands Environmental Research Institute (MERI) Library, which focuses on the Hackensack Meadowlands.  The library is open to the public, however one should contact the library prior to visiting.

 The Center has a number of web sites:

The current web address for the Center is:  www.meadowlands.state.nj.us.  This address will be changing to:  www.njmeadowlands.gov

The Library web site:  http://cimic.rutgers.edu/meri/library.html

The MERI Library Online Catalog:  http://cimic.rutgers.edu/meri/lib/Gateway.html

Digital Meadowlands:  http://cimic.rutgers.edu/digitalmeadowlands.

There will also be a web site providing information about scientific research written for upper elementary and high school students.



Weeds in the Reference Collection: A workshop presented by The BCCLS Reference/Technology and Collection Development Committees, Tuesday, September 23, 2003 at Fair Lawn Public Library, Fair Lawn, New Jersey.

We all know that books wear out, that new editions and new works update and often replace older ones, and new information come in new books.  We have to do  “Weeding” in order to make space for new editions.  Periodically things get crowded, and well-run libraries have always systematically weeded out worn and useless books.

We need to make our own weeding guidelines with the support of a written collection development policy.  With the changes that have occurred in the world in the past few years, we need to take a look at most books in our collection.  To offer the best information services, we must be able to present material that is correct and current.
In weeding reference collections, a general rule of the thumb is a cutoff date.  If a review reflects that there is  “sufficient updated material to warrant replacement, the out-of-date items must go.  Many of us have standards for replacing general encyclopedias on a five-year or less rotation schedule but then we do not do the same for Lands and People or other encyclopedias.  And many of us are unable to weed other areas of the collection due to budget cuts, no written policies, etc.

We need to keep in mind our community, the ethnic make up of our community, population and school curricula.  We need to develop a strategy for replacing/updating the most requested areas.  Whenever possible, use professional reviews as a guide to the best available books on a topic, or go with a series.  Remember weeding is not a one-time project.  It must be an ongoing, routine part of any professional librarian’s work schedule.

The best process for guidance in weeding is called the CREW method (continuous, review, evaluation, and weeding). It uses a formula based on Dewey classifications, copyright, current usage, and a factor called MUSTY (M for misleading, U for ugly, S for superseded, T for trivial and Y for your collection no longer has use for this material). Please see the attached materials for more information.

Kiran B. Patel and Debbie D’Ambrosio


Staff Meeting
August 4, 2003

Present:  Dawn Patterson, Donna Vincenzino, Trina Staropoli, Nick Van Dorn, Lisa Hresko, Tom Cullari, Kiran Patel, Jeanne Sylvester, Berenice Tavella, Anita Prieto, Jean Olney, Josephine LaMedica, Elvira D’Amico, Vivien Lacerenza, Deborah D’Ambrosio.  Meeting conducted by director JoAnn Tropiano

JoAnn reviewed the “Gentle Reminders” from Arlene Sahraie of BCCLS, copy attached.
 1. Use of “PAY FEE + AMOUNT” so as not to lose all records in addition to the fine being paid.
 2.  Make three copies of lost materials transactions, one for patron, one for owning library and one for us.  Ring checks into the register and attach two copies of transaction.  Dawn will pay the owning library.
 3.  Please do not override other libraries’ renewal limits.
 4.  We are using rubber bands instead of tape on CD-L material and packages.
 5.  ‘Librarian’s View’ is not visible on regular Web or DRA.  Follow instructions in order to use this resource.
 6.  Loan requests are denied if patron is delinquent.
 7.  Do not confuse Hackensack and Bergenfield with BCCLS when shipping out materials.

 Reminder from Infolink.  When shipping materials use the date they are  going out.  If after the pickup time, date the shipment for the next day.  BCCLS is discontinuing the 5 day delivery schedule to out of Bergen County libraries.  We will be going on a 4-day schedule.

Security
 Effective immediately, the back door will be locked and alarmed after the staff arrives.  Please use the front door.  We have new security cameras in the back hallway and quiet study room as well as the front steps.  Monitors have been placed where employees can see them, one at the circulation desk and one at the children’s desk.  Please be aware that maintenance should change the tape every day.

Infolink Classes
 Infolink is scheduling classes to be held at the Nutley Library. On 9/24 and 10/10/03 there will be a classes on Publisher and on 11/19 and 12/3/03 on Outlook.  We are now using Outlook Express.  Outlook is a full program providing more information and allowing more functions.

Performance Appraisal
 In preparation for this year’s performance appraisals, begin to think about your goals, how you have improved your performance, what you have contributed, areas where we need work, etc.  JoAnn will be distributing a different form this year, one that should be more meaningful and easier to use.  Target time for completion is mid-October.

Programming
 We are beginning the O.A.S.I.S. programs.  JoAnn and Debbie met with representatives from the two senior buildings and they were very receptive.  Programs will take place on Tuesdays beginning at 10 am and continuing up to noon if necessary.  The first program is slated for August 5th with “Tool Time with Tom.”  Tom Cullari will do the honors. Other programs: Vivien will do a series on crafts, the Health Department will have speakers come in on various health problems such as eye care, diabetes, foot care, Medicare questions and answers, etc.  Programs have been scheduled through the end of January.  Anyone having ideas or knowing people who would be able to present a program is encouraged to speak out.  The Department of Public Affairs is co-sponsoring the events.

Calendar
 We are discontinuing the monthly calendar after August, and will be putting out a newsletter.  There will be three issues per year, one for Sept.-January, one for Feb. to June and one for the summer months July and August.  Desk staff should be aware of the programs and events scheduled and have the newsletter at hand in order to help patrons when they have questions.  All events will be listed except for the computer classes.  The newsletter should enable patrons to have a better idea of what is available at the library.

Hall of Fame
 The Hall of Fame induction will take place on September 28th from 2 to 5 pm.  There are 350 tickets.  They will go on sale to Nutley residents only on August 15th .  On September 15th  any remaining tickets will be mailed out.  Any employee wishing a ticket(s) should bring a check payable to the Nutley Hall of Fame for the total amount by August 11th.

Audio Books
 Jeanne Sylvester is working on reorganizing the audio book collection so as to reduce the confusion among the patrons and staff.

Parking
 Due to construction in the high school this fall, parking will be a big problem.  The township is working on ways to alleviate the situation, but we are not sure how it will work out.  Patience.

Q&A
Students using computer lab must have library card and one other ID such as student ID (class schedule will do until the student IDs are distributed).  A parent or guardian must accompany a child in the computer center and must stay with the child.  No more than two children  per parent.
We are going to ban shopping carts in the library.


Franklin Covey Time Management Seminar, Parsippany, NJ, 7/29/03 - Donna Vincenzino

    The Franklin Covey Seminar that I attended on July 29th, 2003, added a great deal to my knowledge of organizational skills. Their overview of how their schedule binders work was very thorough. One important lesson that I did come away with was that everyone's organizational and time management methods are very different. My training in Business Management taught me this as well. Employees need to use the methods that work best for them. Not everyone will use the Franklin Covey Binders in the same way. Some individuals may need to jot down daily "to do" tasks, while others may only need to use one monthly organizational chart.
    I was very impressed with the Speaker's enthusiasm. She understood that many employees find that they are being pulled in so many directions that they cannot find time to complete the tasks that are truly important to the organization. The speaker explained how time management and the ability to say "no" to certain tasks could lessen the amount of stress that employees often experience.



Courts and Community Exchange Program, Office of the Ombudsman, Superior Court of NJ, 7/7/03 - Jeanne Sylvester

    Jeanne Sylvester attended a Courts and Community Exchange program sponsored by the Office of the Ombudsman and the Information and Community Relations Department of the Superior Court of New Jersey, Essex Vicinage.  This program was designed to bring librarians from Essex county libraries to the courthouse to familiarize them with the Superior Court, its offices, its services and to provide the libraries with their newly created Customer Service Guidebook that contains much pertinent information.
    The Honorable Joseph Falcone, Assignment Judge welcomed the 10 librarians and introduced staff members from all divisions, including: Civil, Family Division, Criminal, Ombudsman and Jury. Each panel member talked about their divisions and the services they provide for the public. A tour of the courthouse brought the librarians to each of the divisions, as well as to the law library, and face to face with an active day at the Superior Court of New Jersey, Essex Vicinage. After an enjoyable luncheon, Tom O’Malley, Law Librarian from the New Jersey State Library, explained many of the most commonly used primary and secondary law resources available to librarians through the State Library.
     This program provided an intimate and friendly view of the divisions and operations of the Superior Court of New Jersey. The Customer Service Guidebook and accompanying pamphlets are available at the Nutley Library’s reference desk for use by librarians and the general public.



FM System Training Workshop, 6/18/03, Morris County Library - Deborah D'Ambrosio

The Assistive Listening Technology Loan Program provides personal FM systems and wide area FM systems for the hearing impaired, which work on FM frequency.  The program has been in existence for a year and a half.

Individuals who wear hearing aids can use this system as can those with hearing loss who do not wearing hear aids.  The system is not for people who are deaf.

The systems provide help in hearing spoken words in places such as restaurants, public meetings areas, churches, temples and rooms with poor acoustics.

Assistive listening systems help individuals with hearing impairment through the use of small transmitters and receivers, which eliminate the background noise that affect the ability of hearing impaired individuals to hear speech clearly.  The receiver, which the individual wears, sends sounds into the person’s ears.

The units consist of a transmitter and microphone for the speaker, and a receiver and earbud, headphone or neckloop for the listener depending on the listening environment and the individual’s hearing impairment.  People who have hearing aids with a T-coil switch use the neckloop.  The T-coil switch on the hearing aid allows the wearer to adjust the hearing aid for use with the receiver.

The Personal FM System is for use up to 150 feet.  The Wide Area FM System is for larger rooms.  Both systems connect to all types of hearing aids and cochlear implants in addition to use by those with mild hearing loss.

There are six libraries that are Regional Resource Centers (RRC) for the program.  The New Jersey Division of The Deaf and Hard of Hearing and the New Jersey Library for the Blind and Handicapped and its Deaf and Hard of Hearing Awareness Program in Trenton sponsor the program.  Our Regional Resource Center is the Montclair Public Library.



Gale Database Training: June 17, 2003 Biography Resource Center and Literature Resource Centers, Ridgewood Public Library – Jeanne Sylvester & Deborah D’Ambrosio

 On Tuesday, June 17th 2003, Jeanne Sylvester and Deborah D’Ambrosio attended a Gale Database Training seminar sponsored by BCCLS at the Ridgewood Public Library. This training session covered two Gale Databases available at the BCCLS library system. The Biography Resource Center Database uses print sources, online periodicals, images and authorized websites to provide over 275,000 biographies to its users. Many simple and advanced features make searching easier and very productive for the searcher, and the entries are regularly updated.
 The Literature Resource Center database uses many of the same simple and advanced search features to improve results for the users. Many important print titles such as Contemporary Authors and Contemporary Literary Criticism are accessible through this database. Full text periodicals are also included in this database. Users can search by a literary theme, author’s nationality, gender and more.
Both of these databases provide an abundance of information for students writing reports, librarians assisting patrons and for patrons interested in researching biographies or literary information for themselves. The pamphlets provided offer search tips and background information on these two Gale databases.
 

Gale Database Training: June 18, 2003  Business and Company Resource Center, Ridgewood Public Library - Jeanne Sylvester & Kiran Patel

 On Tuesday June 18, 2003 Jeanne Sylvester and Kiran Patel attended a Gale Database training seminar sponsored by BCCLS at the Ridgewood Public Library. The Business and Company Resource Center provides over 500,000 company profiles, most of which are privately owned. Their sources include print titles, 4,000+ magazines, newspapers and business association records. Users can search by company name, industry type, SIC or NANSCI codes to get access to much information. Company profiles feature contact information, rankings, financials, links to magazine articles and more options. Users can also research by industry type to read industry related articles and locate companies. This database provides quick and easy access to company and industry information that can be easily used by librarians and patrons. Pamphlets distributed provide search tips and background information concerning this database.



STAFF MEETING, May 29, 2003, 10:00 a.m. and 2:00 p.m., Berenice Tavella

Present:  Berenice Tavella, Anita Prieto, Kiran Patel, Donna Vincenzino, Saundra Miller, Elvira D’Amico, Phyllis DeCilla, Josephine LaMedica, Dawn Patterson, Trina Staropoli, Jean Roberts, Jean Olney, Debbie D’Ambrosio, Vivien Lacerenza, JoAnn Tropiano

There are no exceptions on ReBL policy.  Patrons must have their home library card.  A new ReBL bookmark will be coming out soon.    Newark is the hub for ReBL;  Cedar Grove, Clifton and Passaic are in PALS.  We honor PALS cards as well as ReBL cards.  There is an extra step to accessing the PALS catalog.  Bayonne Library is pulling out of BCCLS and their collection is no longer in the catalog.

JoAnn has been elected to the board of Infolink.  She needs to know what issues come up in order to resolve them with the board.

JoAnn introduced the new librarian Donna Vincenzino who will be working with children and teens.

Summer reading program:  For teens and children there is a S.A.I.L. program.  It is an opportunity for grade school and junior high school students to do community service and learn as much about the library as possible.  They will volunteer for 2 hours of work per week and will spend time in every section, one at a time.  No passwords will be given out.  We will try to make them expert surfers.  Donna gave out sheets to everyone asking for suggestions on how the volunteers can help.  There will be a pizza party on June 17th , so the forms should be back by the 16th.  The teen group will work in all areas.  The elementary students will be in the children’s room.  At the end of the program, each volunteer will get a letter and a certificate.

 On June 16th  there will be the Staff Appreciation Luncheon.  Several employees will be receiving anniversary pins or tee shirts.  Make plans to have an enjoyable lunch at the library on that day.

Friends:   1.  A dinner/theater trip to Hunterdon Hills Playhouse on 7/27/03.  The performance will be Sizzle and the total cost is $75/person.
2.  In October they are sponsoring an overnight trip to Cape May.
3.  They are also sponsoring a holiday program on 12/13/03 at 1:30 p.m..  It will be an Etch-a-Sketch artist and should be a very entertaining program.
4.  In the fall they are planning a trip to The Boy From Oz.
If anyone leaves money at Circ. for the Friends,  take it and give it to Dawn or Berenice.

Other Programming:  During the summer, the library will have a jazz concert and  an a cappella concert given by “doorjam”.
 We are looking into beginning  an “OASIS” program for seniors during the afternoons. We will be meeting with advisors from their buildings to get their input and staff should start thinking of things to do for senior programming, such as crafts, handwriting analysis, informational programs, etc.

 The new contracts with CWA are being printed in pocket sized booklets.  We will go over the new or changed items at the next staff meeting.

 The telephone number to call before 7:30 a.m. if you are not coming in is 973-542-0388.  If it is an emergency or later than 7:30 a.m. call JoAnn at 973-235-1489.  Full timers can take personal time in half days.  Part timers may take personal time in hours equal to their half days.  Request for personal business or comp time should be made using the green sheets at least three days in advance.  Comp time must be approved before it is earned.  Sick and vacation  time is always posted in hours on paychecks.

 Make sure JoAnn has your correct telephone number so that calls regarding weather and other problems or late openings and emergency closings can be made.  You can access the schedule from home:  nutley.bccls.org/schedule.htm.  In the upper right hand box you can link to “A” or “B” weeks.  Nick will work all 3 evenings during the summer.  Josephine is changing back to Tuesday evenings.

Changes: Jeanne Sylvester is moving to reference as readers advisor and will share reference with Debbie.  Kiran will be in Tech.    Donna will be in Children’s.

  High School graduation is on 6/24.  Exams begin on June 2.  We will be crowded with children, check to see if the lab needs policing.  Do not allow teens to congregate in the lobby.  If you are busy and need help call JoAnn.  Call police if there is trouble.  We are putting cameras near the rest rooms and in the quiet study room.

The new Unattended Children and Disruptive Children policies have been posted.    At closing, let JoAnn know if there is an unattended child in the library.  Parents, not the library, are responsible for their tots.  When an incident occurs, whether with children or adults, always have another staff member present and try to have a patron as a witness.

 The Board of Trustees is taking up policies on Collection Development, Gifts and Programs.

 The library is purchasing new computers, a laptop for librarians (maybe two) and a new one for Dawn.  There may be some changes in taxes in the payroll due to the recent tax bill being passed.  We will have a staff training day in the fall.  We are going to be using Outlook Express, which will give us many more options than we have now.  We are also going to have a new phone system in conjunction with the Township, one we can use for faxes and mailboxes.  We will be replacing the lab machines and computer staff machines starting in September 2003 and finishing by June 2004



Gale Database Training, April 17, 2003, LmxAC Avenel Lab., New Jersey
Kiran B. Patel

Ms. Stacey Knibloe, Senior Gale Training Consultant provided an overview of the database content and search capabilities as well as search tips for:
Contemporary Authors:
Contemporary Authors online offers in-depth information on the lives and writings of modern authors along with critical reaction to their works.  A typical entry includes variant names for the author, personal information, education, career, organization membership of the author, awards and honors, a complete list of writings, an interview, a list of media adaptations, and a list of biographical and critical sources.
Contemporary Authors can also answer a variety of readers’ advisory questions.  Looking for Regency romance authors other than Georgette Heyer?  An advanced search mode search of “regency AND romance” provides a list of 62 authors.
 There are also options for downloading or printing the entire entry or portions of it.

Literature Resource Center:
One of Literature Resource Center’s neater features is the Authors by Type search option for searching by Gender, Author Ethnicity, Author Nationality, Genre, Theme, and Historical Timeline. Literature Resource Center also includes critical material on rap musicians.
The Boolean operators AND, OR, and NOT are supported. Words entered in sequence in a search template are ANDed by default.  There is also a link to Authors on the Highway, (Publishers Weekly site) a guide to locations and times where writers are offering readings, and a rotating featured author selection.  Additional Resources lets the researcher examine an author’s Themes, Autobiographical Essay, Interviews, Encyclopedia of Literature entry if there is one.
Finally, reformatting for printing or e-mailing worked fine and even allowed user to backtrack to the document and to the current search results.
Please see the attached papers on the General Tips.


New Jersey Library Association Annual Conference, April 1, 2003, Hilton, East Brunswick, New Jersey
Kiran B. Patel
Keynote Speaker: Bruce Sterling

 Bruce Sterling, an acclaimed science fiction author, editor, and technology critic, identified the “cyberpunk” movement over last several years through such books as Islands in the Net and Good Old Fashioned Future. He refined the importance of how books have changed people’s lives and how the booming technology cannot replace the tradition that written literature has left behind. As Sterling put it, “Disks can be broken, compact discs can be scratched, but books do not break or cannot be scratched.” He discussed how the future should not be about the struggle of morality and postindustrial rage, but about the choices people make surrounding social, political, and technological change.

Finding Your Way with Government Electronic Information: Dorothy Warner, Rider University; Ann Grice, East Brunswick Public Library

 This seminar primarily discussed the different websites to navigate to locate government information. The range of websites identified included locator tools, census data, statistics, education, employment, consumer information, health, and science.  Many of the notable United States Documents are available at federal depository libraries.

Alternative Medicine: Micki McIntyre, University of Medicine and Dentistry of New Jersey; Elisabeth Jacobsen, Trinitas Hospital, Elizabeth, NJ

 Speakers discussed the idea of alternative medicine. The central theme of alternative medicine was that it was used widely instead of conventional medicine. It is based on several pieces of scientific evidence mainly. There is always the caution of safety issues, as with all medicine, and when considering alternative medicine, people must educate themselves very thoroughly. Some useful sources were identified, as the Alternative Health News Online.

Turbo Charging Your Online Searching: Getting the Most from the Web and Online Resources: Mary Ellen Bates, Bates Information Services, Washington, D.C.

 This seminar provided some techniques in optimizing online searching.
 A few ideas were introduced as well, as to define the purpose of your search before hand thoroughly and to be patient on more detailed goals when searching.  The speaker discovered a trick for identifying various spellings of a given word.  Before she starts her search on the web, she types all her search terms into a word-processing document.  There is no need for ANDs and ORs, but it is important to include all the words you think you will use.


Making It Happen At Your Library, NJLA Annual Conference, 4/1/03 - Jean Roberts

This year’s conference was held at the East Brunswick Hilton Hotel.  I found the facilities to be completely inadequate for such a sizable group.  For example, the parking area elevators were not centrally located or easily visible.  Kiran and I had to walk down seven flights of stairs.  In addition, the hotel café was reserved for members attending the Past President’s Luncheon from 12 – 2 p.m.  The rest of us had to purchase lunch from a lobby-set-up.  Tables and chairs were at a premium, so lunch was awkward to say the least.

After visiting the Exhibit Area and hearing keynote speaker Bruce Serling, (boring) I did attend some workshops worth sharing.  I have tried to cover their highlights in the following paragraphs.  If anyone has any questions, please feel free to contact me.

USING TEEN VOLUNTEERS IN THE YOUTH SERVICES DEPARTMENT

Margaret Mellon, Youth Services Specialist for BCCLS, introduced the three speakers;
Beth Gallaway, a Young Adult Librarian from Massachusetts, Judy Macaluso, Teen Librarian from the Ocean County Library System in New Jersey, and Lore Reinhart, Young Adult Librarian from the Randolph Public Library, New Jersey.  Some suggestions for involving teens in the library included having teens assist with Cyberschool, Internet programs for adults, allowing teens to “adopt a spot” and shelve, straighten, dust and maintain that area, and  encouraging adolescents to assist with storyhours, i.e. “Tales With Teens,” or craft preparation.  It was pointed out that some libraries even take their Teen Advisory Boards to shopping centers and let them purchase books for the YA collection.  Still other libraries tap teen patrons to set-up library displays, or dress in storybook  character costumes for special events.

Lore Reinhart described the role of Randolph Township teens in the Summer Reading Club for Children.  She said that two teens are scheduled to sit in a designated area of the Children’s Room for 2 hour intervals to enroll, collate, and reward the younger children in the program.  All volunteers are required to attend an orientation program.  Beth Gallaway described a Calgary, Canada program named “Reading Buddies.”  Children in first and second grades who are reading below their grade level are paired with a teenager for the purpose of reading together.  The children benefit from 1 on 1 attention, and the teens learn leadership skills.  Judy Macaluso from the Toms River area described Ocean County’s SAIL, SERVICE AND ACHIEVEMENT IN LIBRARIES.  She started the program 4 years ago and had 33 teen volunteers.  Last year 280 teens participated.  The teens do just about everything already mentioned and then some.  Ms. Macaluso stressed staff awareness of the project.  She mails paper airplanes to co-workers asking if they have any summer projects for the volunteers.

All three speakers stressed the importance of rewarding the teens and making their presence in the library highly visible.  The latter is easily achieved with tee shirts. An end of the season pizza parties with a DJ is highly recommended for the former.  Ms. Macaluso also emphasized the need to make things “fun”.  Shelving, shifting,  and other routine tasks are approached with more enthusiasm if done in groups of five.  Occasional visits by a librarian bearing candy or gum are also suggested.

IF YOU OFFER IT, THEY WILL COME:  MAKING ADULT PROGRAMS HAPPEN AT YOUR LIBRARY!

Librarians from the Atlantic City, Monmouth County, and Princeton Public Libraries presented this informative session.  The Children’s Librarian from Atlantic City, (Joan Irwin could not make the meeting) told the group about OASIS, Atlantic City’s OLDER ADULT SENIOR INTEREST series.  It was started by a committee with a grant.  Every Monday morning, transportation, cookies and coffee are  provided for  programs which run the gamut from speakers on health issues, and reps from the Rutgers Extension Service to Christmas Choir sing-a-longs and craft sessions.  The speaker advised the audience to draw on the talents of fellow librarians when planning such events.

Flora Higgins of the Monmouth County Library spoke about the film series offered by her library.  She advised planners to set aside the first 15 minutes of such programs to share interesting Hollywood  (or geographical) tidbits with the audience.  Ms. Higgins was advised long ago by Jack Livingstone that “tinsel-town” gossip is always a crowd-pleaser.

Susan Roth of the Princeton Public Library  described  her reluctance to start a Book Club in the community of Princeton.  She noted that there were already quite a few in existence.  However, as the workshop’s title states, “If You Offer It, They Will Come,” and they did.  In addition to her two regular Book Clubs, she also offers “BOOK BITES,”
an informal lunchtime get-together, i.e. patrons brown bag it, library provides coffee and desert.  Ms. Roth also mentioned a young Shakespearean group of actors who perform for a nominal fee.  I believe they were called the New Jersey Shakespeare Group.


NJLA 2003 Attendance
Deborah D’Ambrosio
April 8, 2003

 I attended the Reaching Out To Older Adults session sponsored by the Special Population Section and Conference Committee.  The speaker was Susan Purcell from the Delaware County Library System, Media, PA.
 Ms. Purcell works with a variety of senior populations including nursing home residents and people with Alzheimer’s disease in addition to seniors who come to her library to find books and gain computer skills.
She spoke of the specific needs of older adults visiting the library and how the library staff should address them:
· offer a welcoming, friendly environment
· listen to what people say by giving your undivided attention
· don’t rush through your encounter with a patron
· provide a small stool in the stacks to be used as a seat if necessary
Possible program offerings:
· long-term health insurance information
· genealogy
· intergenerational programs
§ Day care/nursery school children
§ Scouting groups
§ Baseball cards to look at and talk about
 I also attended The Whole Picture:  Maximizing Information Services with Media Resources offered by the Reference Section.  The presenter was Elaine R. Gaber, Morris County Library.
 Ms. Gaber spoke about media (video, DVD, laser discs, music scores, A-V equipment, multimedia--video, audio, text, graphics) being another tool to be utilized in the library and the evolving rule of media in the library.
 She mentioned that the Library of Congress, www.loc.gov, has a media finder
and that the Internet is a good source for finding images and photographs.
 Rich Site Summary (RSS) feeds allow you to receive information from multiple web sites in one stream to your e-mail account so that you can read headlines and choose what you want to look at in depth and discard the rest.
 Kartoo, www.kartoo.com, was mentioned.  It is a metasearch site that maps results using algorithms.
 Using a series of questions, Ms. Gaber presented various media solutions to answer the questions using media such as CD-ROMs, DVDs, websites, videos and interactive CD-ROMs.
 I also spoke with a representative of C Tech a company that sells products for the blind, visually impaired and learning disabled.  I brought back a CD-ROM demo of JAWS for Windows, which is screen reading software for the visually impaired, and a CD-ROM demo of ZoomText, which is magnification software.


New Jersey Library Association Annual Conference
April 2, 2003
Making it Happen@your Library

 I attended The New Jersey Library Association’s 2003 conference in East Brunswick on Wednesday April 2 and attended many programs that concentrated on young adult issues and library services for the teen population.
 A fun way to start the day was a program about the “One Book New Jersey” program where the authors of two of the chosen books talked about their experiences writing and illustrating books, their fan mail, and being selected as winners.
Helen Lester’s picture book “Tacky the Penguin” illustrated by Lyn Munsinger sends the message that it’s OK being different, an important message for children. Kate and Sarah Klise, author and illustrator of Regarding the Fountain: A Tale in Letters, of Liars and Leaks, shared their experiences growing us as children and their weekly visits to the public library and how they came to work together to create books for children. The keynote speaker for the day was Elizabeth Berg, author of the Oprah selection Open House and many other novels. She discussed her love of libraries and librarians, read from her works, and talked about her upcoming novels.
 Many programs were designed for librarians and libraries serving young adults (ages 12-18) and were well attended. “Can’t Afford to Ignore Teens” gave many statistics of the growing teen population nation wide as well as in New Jersey. The lecture also discussed teen marketing techniques that companies use and how we can use these for our libraries, because many teenagers currently don’t see a need for the library in their life. “YA Programs 101” was a panel of young adult librarians who discussed their successful programs, failed programs and tips for creating and marketing programs in our libraries. “Dealing with Difficult Teenagers” was the last program of the day, but very well attended. Common situations were discussed and possible remedies suggested. Firmness, consistency, fairness and simplicity are the key themes to be considered when dealing with difficult teenagers. All of these programs had useful handouts for our reference.
  The 2003 NJLA conference, “Making it Happen@your Library” was interesting, practical and inspiring. Information and materials gathered from the lectures, programs and exhibits could be used in the Nutley Public Library for outreach, programming and education and to improve services to all our patrons.


Subject: Mini Medical School for Librarians, Friday, March 28, 2003, Bluemle Auditorium, Thomas Jefferson University, Philadelphia, PA, March 31, 2003 - Kiran Patel

Participants were given an introduction to the basics of clinical medicine. The daylong program ranged from the daily life of medical students to the growing threat of cancer and the research on public health and mental diseases, as well as basic human anatomy.

Items Discussed:

The Course of Medical Learning: Concepts that Underlie the Training of Physicians…and How it Really Goes Day by Day.  Peter Jucovy, MD, Philadelphia VA Medical Center

The main objective behind this seminar was to provide the participants with a brief, yet well explained idea of what modern medical training was like for those just entering the field. They explored the theoretical basis for the well-rounded structure of the medical training curriculum, the way the program has drastically evolved over the past decade, the daily parts that make up a complete day in the medical educational world.  Covering all these subjects was generally well executed and it provided much information for people entering medicine. A very interesting feature was the “A Day in the Life…” section, which mainly focused on what many future doctors, and surgeons did in a regular day for them.
 

Human Anatomy & Physiology: Britt Sanford, MD, Thomas Jefferson University

This seminar provided many detailed aspects of the broad study of human anatomy and physiology. It showed the main defining features of the human body and evaluated each in terms of how they were important to the body and what main purpose they served. The skeleton was analyzed, then the various types of tissue and muscles that were used for movement. The seminar then dealt with the more internal organs of the body, analyzing such ones as the liver and large intestine, just to name a few.

Public Health: Jana Mossey, PhD, MPH, MSN, Drexel University

This seminar looked at public health in the way of its purpose, how it relates to clinical medicine, and what part of it is included in the medical school curriculum, and how is it researched. It outlined the responsibilities that everyone needed to uphold to maintain it and how its trends have changed over the last few years. It also dealt with the essential services that serve public health, such as the FDA. One interesting portion of the program was the history of public health, which started back in the Native American days, where the races had to maintain a sanitary public restroom.

Pharmacology Pearls Basic Principles: Dorota Szarlej, Pharm D, Thomas Jefferson University

This program covered a wide range of fields that revolve around pharmaceutics. These subjects include Clinical pharmacology, pharmacotherapeutics, and toxicology. The speaker explained the history of the profession, how it has changed over time and basis of deriving certain names for drugs today. They also dealt with properties of the drug manufactured and how exactly these work in the human body.

Cancer:  Jonathan Cheng, MD, Fox Chase Cancer Center

The ever-growing threat of cancer was talked about in this program. The basis of cancer in genetics was explained. As well as the factors that cause it and how the body reacts to this foreign enemy. Different types of therapy were discussed, including radiation therapy and chemotherapy as a few. Certain organs that specifically affect the growth of cancer were analyzed and some images of labs at work trying to cure the disease were shown.

Mental Health: Catherine Datto, MD, University of Pennsylvania

This program explained a brief overview of mental disorders, treatment options, professional fields, and mental health resources. The complexities of mental diseases were discussed and the treatments many medical experts use to cure them. A list of Global Assessment of Functioning (GAF) Scale was distributed.


STAFF MEETING
March  4, 2003
ILL Staff and Librarians
Present:  Jean R., Kiran, Jeanne S., Debbie, Trina, Vivien

ILLs
 1.  Media, i.e., Music CDs, DVDs, Videos, CD-ROMs, Discovery Packs, Kits – “Local Request” while in demand - mark orders as such for Kiran's copy.
 2.  Bestsellers, reserves, anticipated demand titles – “Local Request” for up to 6 mos.
 3.  Jersey Cat
  a.  Only books –  no media
  b.  No new materials at all – 1 year = new.
  c.  Check for request 2 times a day.
  d.  Within 1 day – response required – will send, will not send, in process.
  e.  Only to CD-L libraries, no USPS.
  f.  No requests from us to Jersey Cat.
  g.  Access Center – Only items not available in BCCLS and only books, no media
 4.  DRA Request Systems – in Bib. Services – use to place patron reserves and requests to enable patrons to view requests on line under “Check My Library Card.”

Circulation
 1.  Every adult card – get a PIN, not children.
 2.  Push web-site.  nutley.bccls.org .
 3.  “May I help you?”  greeting to everyone who makes eye contact.

Collection Development/Circulation Trends
 1.  Children’s circulation is flat – continue as currently purchasing.
 2.  Fiction & media circulation is soaring.  Shift budget funds.
 3.  Reference – reduced questions, reduced use of collection.
 4.  Non-fiction circulation is dropping, Web surfing for information is increasing.
 5.  YA non-fiction –apply stickers – order enough stickers
 6.  Continue to feature YA non-fiction in YA area.
 7.  Continue to interfile YA non-fiction with adult non-fiction.

Geography in library
 1.  Non-fiction – new = 6 mos. – to lobby.
 2.  Large Print – move from upstairs to current new non-fiction area.
 3.  Audio books – 1 yr. only downstairs.  We have the largest unabridged collection in BCCLS.
 4.  Move SC story collections – weed – interfile w/fiction.

Budgets
 1.  NF $25,000 ? $18,000
 2.  FIC  $20,000 ?$25,000
 3.  AV-DVD $4,000 ? $6,000

Instruction
 1.  Begin  classes on the catalog.
 2.  Begin classes on the EBSCO database.
 3.  Push web-site.


Infolink Workshop
How to Get Free Press
February 11, 2003
Attended by Berenice Tavella

 The workshop was presented by Susan Young of Susan Young Media Relations.

 Susan emphasized that CLARITY is the most important aspect of your press writing.  She pointed out the importance of making your point.  The editor always asks, “Why should I cover this story?” and if you don’t cover the what, where, when, why and how in short order, interest is lost.

Some tips to writing an outstanding press release are to try to limit it to one page, no staples; include quotes when possible; use focused phrases such as “Our goal is….”/ “The purpose is…, etc.;  include statistics, use bullets; write short, concise and easy-to-understand sentences.

She showed how to make an effective fact sheet to prepare the release and went over some of the common pitfalls of writers, such as writing to impress instead of express, counting words, and repetition.

The seven methods to get free press are:  the press release, picture with caption printed, being interviewed for a news story, letter to the editor or op-ed article (limit 500 words), being a guest on a public affairs show, PSA/calendar listing, issue a statement.

Become a credible and trusted newsroom source, pitch great stories, follow-up press releases with a phone call.  When calling a newsroom have a contact name, use a concise and targeted 30 second pitch. The newspapers and other media include all the information you need to contact the particular area you are looking for.

Susan ended by having us make a list of one thing you want to START doing (work on a special interview with Chuch Savona, perhaps with Robert Braun of the Star Ledger), one thing you want to STOP doing (ignoring radio and TV media), and one thing you want to CONTINUE doing (sending releases to all outlets).

This was a very good workshop with a lot of participation from the group.


Focus: Achieving Your Highest Priorities
Franklin Covey Workshop
February 11, 2003
Participants:  Kiran Patel, Jean Roberts

Our facilitator, Eileen Land, promised all participants a “ marked and measurable increase in personal and professional productivity by March 4, 2003 if we apply the principles and tools introduced at this workshop.”  Her statement is based on the theory that it takes 21 days to change behavior and form new work habits.  In order to achieve this goal, Ms. Land then presented the following road map  to the assembled group:

INTERSTATE HIGHWAY A TIME MATRIX QUADRENTS
These areas are to be used when planning our schedules.  Everyone should strive to spend more time “above the line,’ or more specifically, in Quadrents I and II.  Tasks in Quadrent III were identified as busy work.  Employees who spend an inordinate amount of time in Quadrent IV will become ineffective, depressed, bored, lacking in self-respect, and more.
 

Quadrent I Quadrent II
URGENT- IMPORTANT NOT URGENT- IMPORTANT
Necessity Productivity and Balance
crises preparation
pressing problems prevention
deadline driven projects, mtgs., etc.  planning

 relationship building

re-creation

values clarification


Quadrent III Quadrent IV
URGENT- NOT IMPORTANT NOT URGENT-NOT IMPORTANT
Deception  Waste and Excess
needless interruptions trivia, busywork
unimportant reports irrelevant phone calls, e-mail, mail
unimportant phone calls, meetings, mail,   mail, e-mail  time wasters
other people’s issues   “escape” activities
excessive TV, Internet, relaxation

INTERSTATE HIGHWAY B- THE PRODUCTIVITY PYRAMID
We all need to believe that what we are doing is right in order to stay focused.  Our values will help us to achieve our goals.

PLAN DAILY
Prioritize by order of importance.

PLANNING WEEKLY
Take into account our physical, social/emotional,
mental, and spiritual needs, and identify the “big rocks,”
i.e. what we want to achieve in the form of tasks,
appointments, and areas of focus.

SETTING GOALS
Write it down, give it a deadline, break tasks into workable segments
and commit to the task.

IDENTIFY VALUES
Standards, ideals, and priorities govern our choices here.  We should always add a clarifying statement to our listed value.

INTERSTATE HIGHWAY C MY PLANNING SYSTEM
Everyone needs a system to manage the “core four”;  tasks, appointments, notes and contacts.  An effective system is integrated, mobile, and personalized.  The desktop is not mobile.  It can be made somewhat mobile by print outs added to a paper binder.  The laptop was faulted for boot up time.  The palm could not be easily referred to while driving.  Not surprisingly, the paper binder was looked upon as the best tool for time management.

ARRIVAL AT DESTINATION SEE KIRAN AND JEAN MARCH 4, 2003!!!


Staff Meeting, July 25, 2002.
Agenda

    Confidentiality Policy
    "Get Carded" Campaign - Jean Roberts
    Circ. Tasks List/Check-off
    On-the-Fly Project - Kiran Patel
    CD Audiobooks Project - Kiran Patel
    Performance Evaluations
    Automation
    Friends' Gift Shop
    Discussion Items
Present:  Berenice Tavella (Recorder), Jean roberts, Kiran Patel, Jean Olney, Trina Staropoli, Nicholas Van dorn, Jeanne sylvester, Anita Prieto, Josephine LaMedica, Dawn Patterson.

Meeting was conducted by JoAnn Tropiano, Director

Confidentiality Policy
Since September 11th. laws have been passed affecting personal privacy.  Because federal and state laws do not agree, the Board of  Trustees  adopted developed a  Confidential Information Policy in the months following the terrorist attach and adopted it at their meeting on June 25, 2002.  The purposes of the policy are:

The policy was reviewed and discussed in detail.  Some important items were: Each employee received a copy of the Confidential Information Policy.  Staff were advised to read it thoroughly, request further clarifications from the director as needed, sign the policy and return it to the director by August 15th for inclusion in their personnel files.

"Get Carded" Campaign
We will be starting a "Get Carded" campaign for the month of September - Library Sign-Up Month.  Jean Roberts will be in charge.  Volunteers were requested to help Jean work on press releases and programs, do leg work, etc.

On-the-Fly Project
Circ. staff were alerted to item notes that Kiran will enter for books that now have records for linking and other books that need re-evaluation.  If the item "beeps" on discharge, please set it aside for Kiran. Nick will increase the volume of beeps on the circ. computers.

CD Audiobook Project
BCCLS has entered separate records now for audiobooks on CD. Kiran is moving our collection from the cassette records previously available to the new CD records.  These items also will have item notes.  Listen for the "beeps" on discharge and set the items aside for Kiran.

Performance Evaluations
Evaluation conferences are in progress. JoAnn reminded staff that these are not report cards, but opportunities to focus on goals, objectives and areas in which to develop. Job descriptions are being updated as well.

Automation
The public computers, except for the OPACs (Open Public Access Computers) that run our catalog, will be moved off of the BCCLS network and onto the Cablevision network before the end of the year.

Friends Gift Shop
The Friends will open a gift shop with items on display in the small exhibit case in November.  Key #3 on the cash register will be used to ring up Friends cookbooks and gift shop items that will be stocked at the circ. desk.

Discussion Items
The North Jersey Video Circuit subscription will discontinue.

Trina suggested a sign be placed in a prominent place stating the "PATRON COMES FIRST" to remind staff to interrupt other work in order to take care of the patron who is standing there.

Instructions for DVD and video borrowers are needed since the browsing notebooks no longer have covers that display them.  Signs in plastic holders were suggested.  Staff were reminded to leave room for patrons to browse the binders on the top of the binder bookcase.  Keep the DVD boxes to one side.

We will run a trial allowing children to borrow videos.  They are ordering them online from other libraries and coming in to pick them up. Videos are no longer as expensive as they were when our policy was developed. HOWEVER, we will not lend our own or interloaned "R" rated videos to children under 18 years of age.  Ask for a driver's license before handing over the video.

Media damage issues:  inventory media to be sure all items included are returned BEFORE discharging the items.  Media will be set aside to discharge during slow periods.  This will allow time to inventory, check for damage and clean.  And, please keep media away from the "bricks" that turn off book security tapes.  These are degaussers that erase media.  We have talked about this at almost every staff meeting, but erasures are still fairly common.  Keep your eyes on patrons returning items to prevent them from putting them on top of the bricks.

Following discussion regarding the accumulation of book trucks in the circ. area, it was decided that children's books should be taken up to the children's department as soon as a truck is full.

Maintenance will shelve donated materials in the back room in tech. services.  All librarians may check these shelves for items to include in our collections.  This will eliminate the possibility that any librarian is overlooked when materials are donated.

We will discontinue use of the stamp that says "Discarded" and use the new stamps that say "Withdrawn."  Remember that donated and withdrawn items are not available to the staff.  They go to the Friends' book sale.



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